Feb 13, 2023
7 mins
Regardless of the type of immigration document you have in mind, whether we speak of visa processing, Green card issuance, applying for a reentry permit, fulfilling an immigration application entry, or getting a temporary I-551 stamp, the application process for all types of immigration documents, on the whole, is an uphill task for immigration officials and people alike. But as an immigration lawyer yourself, you are already well aware of these things.
Despite the fact that tech solutions are changing nearly all industries in the U.S. for the better, modern-day tech sophistication hasn’t reached the immigration space in full force. On behalf of your clients, you need to repeatedly visit the relevant places and institutions for smooth visa issuance and approvals, and most applications still have to be submitted on paper by mail. Furthermore, most immigration departments across the country also handle visa processing procedures using basic support technology, which certainly doesn’t accelerate and streamline the application processes.
In addition, juggling the nuances of each client case, negotiating policy changes, and architecting your firm’s internal processes—immigration application management is painstaking, at the very least. Put differently, within the application process for immigration documents; there are always going to be some bottlenecks.
So, is there a way in which you can streamline the application for immigration documentation for you and your clients at all possible touch points? The short answer here is that you can – with the help of a refined immigration law firm software management solution.
After all, as your immigration law practice moves forward, the number of visa applications is going to see an uptick, which means sooner rather than later, you will need to invest in some sort of legal documents software for law firms to fine-tune all that immigration paperwork that comes across your immigration law practice. Moreover, it will enable you to differentiate yourself on the market by empowering your firm to provide tailored immigration services to your clients.
Below, we’ll explain how the perfect legal documents software solution can help streamline the application process for a wide range of immigration documents, not only for immigration law firms but all parties involved. But first, let’s see what the best immigration software solutions are all about.
In a nutshell, the best law firm immigration application software envelopes an entire digital toolkit that enables the concerned administration to manage all immigration-related documents and matters effectively. Such legal software boasts multiple advanced features, including template building, petition analysis, case tracking/management, automated intake process, and digital document exchanges with electronic signatures, among other key features.
Docketwise consolidates all visa applicants’ documents and data into a single integrated platform, thus improving efficiency. That is to say; the best immigration software should help you streamline and automate all immigration-related processes, from initial form filing to visa processing and everything in between. This way, as an immigration service provider, you and your team can focus on some other value-added tasks—a win-win situation for you and your clients.
For decades, immigration law firms processed their cases using tons of paper-based forms and kept hard copies of documents. Back then, paralegals, secretaries, and clerks manually entered information into immigration forms, which was an error-prone and time-consuming procedure.
Luckily, as digitization made significant strides in all industries, immigration law firms with forward-thinking partners are no longer left behind. Docketwise is a cloud-based, tech-forward immigration software comprehensive solution that can be your antidote to the tedious application process regarding immigration documents and procedures, and here is how it can help.
Being 100% on the cloud, a legal document management system like Docketwise allows your immigration law firm to instantly gain access to documents and the gigantic warehouse of client data from the platform’s virtual storage on demand. Correspondingly, clients can also log into the system and fill out their forms online, making the outcome of the case and data management highly efficient.
In addition, such law practice management software could allow both your attorneys and clients to check the status of their legal documents and petitions in real time from one location. Even more, clients can review and update their personal details and information on immigration documents at all phases of their immigration application, making the job of your lawyers and other legal professionals much more manageable by ensuring that they work with the most up-to-date pieces of information regarding their clients.
Last but not least, when it comes to data management, Docketwise is built to keep data loss and misuse at bay. The software runs on bank-grade encryption, where secure and distributed infrastructure and constant backups ensure that your company and clients’ data is 100% safe and always available.
Besides providing superior data management, immigration application software also boasts digital tools that will empower your law firm’s employees to manage the application processes for immigration documents on behalf of your clients from any location in the most convenient way that truly suits them. By using the Docketwise device-friendly app, your workforce can access clients’ data, documentation, and matter history from anywhere they want and work on a client case even while on the go.
Our legal documents software links back and front offices to operate as a fully capable platform and stave off the time users spend toggling between different tools. And because it integrates various administrative features, you and your lawyers can better manage your everyday administrative tasks in a relatively intuitive manner, all using the same dashboard, which streamlines the processes for your clients.
The central, single location for data client storage that professional legal management software solutions provide offers immigration lawyers a 360-degree view of all existing and future immigration processes and complex document needs. Having the comprehensive matter history of each client case in one view, as well as all of the user activities at different levels helps equip your firm with a visual guide of the relevant course of action for a particular client or the sector as a whole.
In addition, it will allow your lawyers to add as many relevant custom fields or comments as necessary in each client file so they can collaborate better and arrange the needed information for the case and file all document templates, forms, and communication to the case history. All of this will help your immigration law firm enjoy a more holistic control of case progress and achieve better accuracy and clarity when filing for immigration hard-copy or PDF documents on behalf of your respected clients.
Whether you work offline, online, or a hybrid of both, communication among colleagues in law firms is challenging, particularly when it comes to sorting out thousands of documents in large-scale and midsize firms. Luckily, law firm software management solutions like Docketwise can take care of these issues rather effectively.
For one, with the help of our software, lawyers can instantly update the case status and trigger an automatic notification to all parties concerned. The lawyer assigned to a specific case can opt to add a comment and notify their colleagues of missing information or data or request an update on the documents, all with zero scopes of missing any details.
In addition, nowadays, when only a handful of legal document management solutions are genuinely effective on form levels, lawyers are still left to do all the heavy lifting while examining and processing forms. Working on visa forms to draft petitions can hurt your firm's bottom line by draining your valuable time, resources, and money, as the lawyers would have to review the final petitions comprehensively.
Docketwise offers a faster and hassle-proof way to manage all immigration documents and applications from a single dashboard. Moreover, the technology behind it significantly automates the end-to-end task management of immigration cases, empowering the lawyers to auto-fill application-related details on all kinds of immigration documents and forms to avoid manually typing in repetitive information.
Many immigration law firms face the hurdle of providing insufficient transparency throughout the visa application process. Furthermore, lots of unstructured back-and-forth client communication can lead to data loss between procedures, which can lead to incomplete visa petitions resulting in denials or requests for further evidence from USCIS during the adjudication stage.
Docketwise is an all-in-one platform where lawyers, petitioners, and beneficiaries can collaborate and communicate with each other throughout the entire application process. Our industry-leading solution for law firms involves customizable matter options and interview questionnaires, timekeeping and legal billing tools, and native record management. This way, you can provide your clients with complete transparency throughout the visa processing procedure, all in an easy-to-set-up, no-code environment.
While most immigration law firms have once shown some level of hesitancy in adopting legal document management software technology, they are now waiting in line to adopt a cloud-based solution and transform how they operate when it comes to streamlining the application process regarding immigration documents, visa processing, and issuance. The tech-fueled shift has arrived, serves as a catalyst for boosting profitability and productivity, and is here to stay.
Docketwise is the perfect feature-laden legal documents software solution for your law firm that can help you enjoy a streamlined application process for your clients and automate most of your law firm’s daily business operations. If you want to learn more about our groundbreaking solution, you can schedule a demo on the link below and see what Docketwise is all about, or sign up for our Immigration Briefings newsletter and stay on top of all changes in the U.S. immigration law on a daily basis.
